About Board Portals

Board Portal Technology

A board portal is a cloud based system that has collaboration tools that allow board of directors and other committees to work together in a meeting based environment, using materials and board packs containing a variety of documents assembled by company secretaries.

This collaborative platform is designed to provide consistent communication between board members throughout the yearly meeting cycle.

Electronic Board Portal

One of the key benefits of using an electronic board portal management solution is the enhanced security it provides. With built-in encryption and permission controls, you can rest assured that your sensitive information is safe from prying eyes. No more worrying about lost or stolen documents – everything is securely stored in the cloud.

Another major advantage of using an electronic board portal is the time and cost savings it offers. Say goodbye to printing, copying, and distributing endless piles of paper documents. With a few simple clicks, board members can access all the information they need, whenever and wherever they need it. This not only reduces the organization's carbon footprint but also streamlines the decision-making process.

An electronic board portal promotes better communication and collaboration among board members. Whether you're in the same room or on opposite sides of the globe, you can easily share updates, ask questions, and engage in discussions in real-time. This level of connectivity fosters a more productive and efficient board environment.

In addition, a board portal is designed to provide for:

• building of board meeting agendas by one or more company secretaries
• scheduling of board meetings, member invitations, RSVPs
• attendance registers
• distribution of board packs and meeting documents, when required
• tabling of motions (votes) and their outcomes
• a management system for committees, committee members and their associated access privileges
• a system for committee members to review meeting agendas and prepare for meetings
• meeting preparation statistics
• collation and distribution of meeting minutes and tasks related to in-meeting decisions
• a governance structure that helps to implement, control and report on compliance and access to board documents
• a secure platform for sensitive board document storage and communications between board members

Roberts Rules of Order

More about Roberts Rules