Less Paper, Lower Costs
Its obvious that by digitizing the board pack, there will be significant 'green effects' as a result of reducing the use of paper and processing chemicals.
Estimated Cost Savings of e-Board Packs
Lets take the simplest case. A board of ten members who meet once a month and have a board pack that averages 100 pages.
This translates to 1000-pages per month or 12,000 pages a year.
Or R20 000* per year.
Even if your actual printing costs are lower, its difficult to see how its possible to go below R17 000* per committee (per year) as a rough estimate of projected paper saving costs from a board portal.
Other Less Obvious Cost Savings:
- Production Labour Costs - this includes not only the time saved photocopying the original document but also the production time to arrange the printouts, cover and bind
- Compilation Labour Costs - this includes the time saved buy working on purely digital documents as well as the time spent composing the board pack itself
*The cost estimate is based on a per copy price of R2* per printed page.