What is a Board Portal?
In this section
Electronic board-packs are by no means a new invention. Systems for producing PDF based board packs are available as part of office productivity suites like MS-Office and from PDF handlers like Adobe's Acrobat suit.
Board Portal Technology
A board portal takes control of the board packets from production to distribution, storage and access control of these highly sensitive company documents.
A board portal is a platform comprising the sum of infrastructure and processes layered around the art of board pack creation. These include a distribution system for board packets created on the platform, a management system for committees (members and access privileges), a system for committee members to review the packs they receive, as well as security, communications and other related functionality.
Distribution of Information
The modern board portal builds on the most commonly used process of distributing board packets via emailed PDF attachments.
This outdated method delivers the document and nothing further. The board using the email method loses out on multiple levels, which include:
- visibility of document receipt and review
- secure access to the sensitive information contained in the packs
- access to the board pack from multiple devices
- collaboration and information exchange
Last Minute Document Changes
This is a crucial aspect of a board portal's functionality.
Its can be guaranteed that at some stage even the most efficient board secretary will distribute a board pack that requires amendment after its been sent.
Board portal tools allow a pack to be re-sent and to inform committee members of the fact.